The Initial Inspection
While landlords cannot hold you responsible for normal wear and tear, you can be required to fix other damage, such as stained carpets or a dented wall. Establishing the condition of the premises on move-in day is important so you are not held liable for damage that existed before your tenancy.
When inspecting your new place, be thorough and document everything you notice. You and your landlord should inspect the rental premises together.
What to Look for During an Inspection
In some provinces, a security deposit is repayable only upon final written inspection by both tenant and landlord. If your move-out inspection matches the details on the move-in inspection sheet, you should have no trouble regaining your damage deposit, plus interest. (See Returning the Deposit, with Interest in the Moving Out section, for information on getting your deposit back.)
The following lists contain what you should watch for during an inspection. If your new landlord does not provide an inspection checklist, use the Initial Inspection Worksheet provided to establish the condition of the living space, as well as the condition of the building and/or property, if applicable.
It's the Law
In British Columbia and Yukon, a Condition Inspection Report is required by law. The tenant and the landlord need to complete, sign, and date the form to show the condition of the residential premises at the beginning and end of the rental agreement. To obtain a Condition Inspection Report:
For BC, contact the Residential Tenancies Branch:
Online form: www.rto.gov.bc.ca/documents/RTB-27.pdf
For Yukon, contact the Yukon Residential Landlord and Tenancies Office:
Online form: http://www.gov.yk.ca/forms/forms/0000/yg6032_e.pdf
FactHow to Inspect a Rental Property
Inspections can be a big job, so consider enlisting help from a friend.
Inspect your new rental property, documenting any pre-existing problems. Videotape and/or photograph problems, if possible.
Have your landlord sign the initial inspection sheet and keep that documentation somewhere safe.
Note what amenities are available: laundry facilities, air conditioning, parking, security doors, etc.
Request, in writing, that your landlord make necessary repairs by a specific date and keep copies of all correspondence with the landlord.
What to Look for During an Inspection
- Walls and ceilings: note any dents, holes, or cracks in the plaster; scuff marks that don't rub off; tears, bubbles, or peeling wallpaper.
- Floors: note stains or discolouration in carpets; tears in linoleum; cracked or chipped tiles; dents, scuffs, or stains on hardwood floors.
- Trim (including moldings, door and window sills and door and window frames): note stains, cracks, leaks or other problems.
- Electrical outlets and lights: make sure they function.
- Bathroom(s): make sure all faucets (hot and cold) work without leaking; water runs clear, not brown or yellow; water carries sufficient pressure in the shower and toilet; hot water tank holds enough for your needs. Check for chips or scratches on fixtures and tiles; "sponginess" on walls around the tub; dents, scratches, or stains on countertops.
- Kitchen: make sure all faucets (hot and cold) work without leaking; water runs clear, not brown or yellow; all appliances work and are clean. Check for chips or scratches on fixtures and tiles; dents, scratches, or stains on countertops.
- Exterior doors and windows: make sure they seal properly and the locks work; watch for signs of water.
- Deck, balcony or patio, if applicable: check for chipped stone, warped or cracked boards, or problems with exterior siding.
Other Inspection Details:
- Smell the air in the rental unit. Does it have an unusual odor, such as a musty or moldy smell?
- Check for working smoke and carbon monoxide detectors.
- If you have a storage area, make sure it is empty and the locks are secure.
FactCheck First, or Pay Later
One Ontario tenant learned the hard way about the importance of inspections. Neither the landlord nor the tenant thoroughly inspected the property when she moved in. To her regret, when she moved out, she was held legally and financially responsible for removing a wall that previous tenants had constructed in her rental unit. Source: The Ottawa Citizen.
Both the tenant and the landlord should sign the pre-inspection report noting any building items needing repair or replacement on a room-by-room basis.